If the list you are editing has a parent list, you can assign each entry to one or more
values in the parent list. Each assigned entry shows the name of the parent list, and also the
number of assigned items for each item within the parent list.
About this task
When you open a pick list, you can see how many items have been assigned, and to which parent
items, in the panel on the left.
- To view all the items in the list, click <All>.
- To view only those items that have not been assigned to any parent item, click
<Unassigned>.
Procedure
-
Click Code Lists
>
Pick Lists, select a pick list, right click and select
Edit.
-
To assign values to an item in the parent list: Select an item in the list on
the right. Click anywhere in the row to select it. It is usually easier to find
the items to assign when the list is filtered to show only Unassigned
items.
Tip: To select more than one item, click on the square on the left
of the row, and hold down Ctrl while selecting the
items you want.
- Click Assign.
-
The Assign Parent Items dialog is displayed. Turn on the checkboxes for the
parent items to which you want to assign the selected values.
You can select more than one parent item. Click each parent item checkbox to
assign the items to the selection.
- Click OK.
Note: When you assign an item to more than one parent, a duplicate item is created in the list. If
you assign an item to 10 parent items, 9 duplicates will be created. The total number of items,
displayed in the Pick List dialog, will be updated accordingly.
The description for all the
duplicate items will be the same. When you assign an item to more than one parent item, the original
description is inherited by all the other items. Changing the description for any one item will
update that description for all the duplicate items.
