Formatting the records

Use the Sorting and Formatting page to specify the layout of the individual records on the report.

Procedure

To define the format for individual records:
  1. Click the Entity tab or the Links tab and then the Sorting and Formatting tab to display the Sorting and Formatting page.
  2. For entities only - if the field details are insufficient to identify the entity, you might want to turn on Show entity record labels on the Entity page. This adds the record label as a title to the beginning of each section of the report.
    The record labels use the same font as the body of the report. To change this, click Font and select a font.
  3. In the Format area, specify how records are to be laid out on the report:
    OptionDescription
    Tabular The tabular format uses a row for each record and a column for each field.

    This is useful when you are reporting on many entity records but only a few fields.
    List The list format uses a subsection per record and a row per field.

    This is useful when you are reporting on few entity records but many fields.
    Include Icon In the list format only, turn on this checkbox if you want to place the icon for a record at the left end of the record.
    Include blank data values

    In the list format only, turn on this checkbox if you want to print a row for a field, even if the value is blank.

    Note: Does not apply to time-based fields.
    Include 'No' data values In the list format only, turn on this checkbox if you want to print a row for a Yes or No type field, even if it has a No value.
    Note: There are also some formatting options on the General page, for example to insert a page break before each entity record, or to indent the link records.