Checking the ownership of records

Everyone with a specific responsibility for managing the data in an iBase database can enter their own contact details. These details make it easier for other iBase users to contact them if there is a query that concerns a record that they own. Contact the owner of the record before you modify, delete, or merge records.

About this task

Note: It depends on your organization whether every record type has an owner, or a similarly named, field. Records that are entered in the database before the owner field was added to the entity or link type have a blank owner field.

Depending on your organization, you might need to record additional information about yourself. This information can assist other users with queries about the data for which you are responsible, or who might need to talk to you before they edit, merge, or delete records that you own.

The contact details are for the user name that you use when you log on.

Procedure

To add contact details in iBase:

  1. Select File > Change User Information.

  2. Enter your full name, telephone number, and email address. You may also need to select a location. Depending on your organization, this can be a geographical area, a division, or an area of responsibility.

    Note: If nothing suitable is displayed in the Location list, contact your system administrator.

  3. Save your details by clicking OK.