Editing and deleting users

Edit and delete users in the current security file by using the Security Manager.

You manage the users defined in the current security file by using the Security Manager and User dialogs. For example, you can:
  • Change user passwords.
  • Add and remove users from groups to control users' permissions.
  • Prevent users from logging on.
  • Delete unwanted users.
  • Record personal details.

Editing a user

To edit the details of an existing user:
  1. From the Security menu in iBase Designer, select Security Manager.
  2. In the Security Manager, select the user and click Edit.

You can change any of the details; however the changes are not retrospective. For example, changing a user name does not update the user name shown in any existing records added by that user.

You can also change the user's permissions by changing their membership of the different groups. For example, turning on a check box grants the permissions of the group to the user. The user will only gain these permissions when you log off and they next log on.

You can also:
  • Remove or restore the user's access by turning off or on the Account is active check box. An inactive user is unable to log on to a security file. Their alert definitions are set to expired and can be deleted by a system administrator; any alerts that are raised by those alert definitions are not deleted. Inactive users cannot be added as subscribers to new alert definitions.

For information on adding a user to a case, see Giving and Revoking Access to Cases.

Making a user inactive versus deleting a user

You can delete a user if required. However, after you have deleted the user, you are not able to do any of the following:
  • Selectively restore or purge soft deleted records that belong to that user.
  • View audit log activity, or the audit history, exclusively for that user.
  • View or modify their alert definitions and any alerts raised by these definitions.
To delete a user:
  • In the Security Manager, select a user and click Delete.
Note: Deleting a group does not delete the users within the group. It removes the group membership only.