Showing Links

You often need to see the contents of an individual link, either to read the details, edit the information, or find out who ownsthe record. In the Show dialog, the link details are displayed in the upper part of the dialog, and the entities which it connects are displayed in the lower part. Showing a link may raise an alert.

To find the link record that you want to display in the Show dialog, you can, for example:

  • List the link records for a specific link type using dialogs such as Records or Browse

  • Search for the link using dialogs such as Find or Query

  • List the links in a specific set or query using the Set or Query Records dialog

To list the links from a specific link end entity, use the Links dialog.

In the Show dialog, click New to start entering a new link. The New dialog is displayed in place of the Show dialog. If an existing link is displayed, you need to click either Save or Cancel to complete your work on the displayed record before you can click New.

Enter the link details and then select the two entities to be connected by clicking Select. If you were previously editing a link, you will find that the same link end entities are specified, so that you can create a new link between them (you can however change these using Select).

Showing contact details for the owner of the record

Depending on your organization, a record may have an "owner" that you should contact before editing or deleting the record. The user's name is shown in the "owner" (or similarly named) field, and their contact details in the User Information dialog.

There are two ways of displaying their contact details when using the Show dialog:

  • Click on the username.

  • Click Edit and then double-click on the username.

The record owner may be a different person to the user who created or updated the record. To find out who these users were, right-click on the link record in any record list, and from the shortcut menu, select Properties.

Note: Contact details may not be available to you in this database, or may only be available on certain entity and link types.